Category Archives: Membership

Proposed New Constitution



Club Name: Kilbarchan Amateur Athletic Club

Special Resolution – Kilbarchan AAC [herein after referred to as the Club] to change its legal structure from an Unincorporated Charity to a Scottish Charitable Incorporated Organisation (SCIO) and to adopt a new constitution appropriate for this structure.

Kilbarchan_AAC_Draft SCIO_Constitution_V1_2017

Dear Member,

As per the requirements of the constitution of the Club clause 10, ‘Alterations to the Constitution’, the club’s committee at their meeting on 11 September, 2017 agreed to put the above special resolution to the members at the Annual General Meeting at Johnstone Town Hall on 25 October, 2017 at 7.30pm. Continue reading Proposed New Constitution

New Young Athletes Membership 

Kilbarchan AAC has and always will, welcome new members to the club, however due to significant and sudden interest in the club since the Rio Olympics, some training groups are now at capacity.

In order to maintain best practice in Coach/athlete ratios and provide the level of coaching we aspire to, we unfortunately have to temporarily close our Under 13 and Under 15 groups on a Tuesday and Thursday to new members. Some other training groups still have spaces dependent on age, event and experience and we encourage potential new members to still contact us.
This is only a temporary measure to allow the club to rationalise numbers in the training groups affected and we will advise when the situation has been resolved.

Senior and U20 Competition Survey, CLOSING Sat 31 Oct 2015

If you have still to fill out the survey please do so before Saturday 31st October.
Prize winner will be announced the following week.

Dear Senior/U20 Member

Kilbarchan AAC aim to provide to a competition calendar which meets the aims and expectations of it’s members in terms of club organised races and those which feature on the Scottish Athletics Events Calendar.

The Committee are looking at ways to improve the competition experience for all its members and are presently looking at the U/20 and Senior age groups.  As part of this process, the Committee would be grateful if you could complete the attached short survey in order that your views and experiences on current competitions can be collated.

By completing the survey and entering your contact details you will be eligible to win a £25 Achilles Heel Voucher.  Your responses will be treated as confidential.

Members Funding Support


KAAC Funding Support Claim Form

Aim: to provide financial support for Kilbarchan AAC members to assist with their athletic development.

What will we support?

  • Physiotherapy
  • Specialist training facility costs
  • Athletes & Coaches: Travel and accommodation expenses for higher level competition out with Scotland. Some examples are shown below but this list is not exhaustive:
  • England Athletics Open Championships
  • UK Cross Country Challenge
  • Selection races for international events
  • BMC Track Races
  • Flanders Cup Races – Belgium

The club also has the flexibility to support unplanned events such as an International representative competition where the athlete is expected to contribute to the costs.

Level of support:

Whilst the club will support athletes and coaches as per the following criteria, all athletes and coaches are expected to minimise costs, for example by sharing lifts, booking flights/train tickets as far in advance as possible and sharing hotel accommodation where this is practicable.  Where other funding is available, e.g. through schools, the Renfrewshire Sports Network or Scottishathletics, we expect athletes to apply for those funds.  In cases where there are other significant funds available, the Club’s support fund will only cover the shortfall from other sources.

The club will provide support as per the following:

Physiotherapy: 100% contribution to the cost of first visit or assessment by a physiotherapist.

Specialist Training Facility Costs: Each request will be assessed on an individual basis.

Competition: 50% contribution of the cost of travel and accommodation costs for coaches/athletes to higher level competition opportunities out with Scotland to a maximum of £100.00 per athlete/coach per trip. National competitions within Scotland which involve considerable travel and accommodation costs will be considered on an individual basis.

Competition (International): Expenses will be assessed by the Finance Committee on an individual basis.

Who is eligible for funding?

The fund is open to all members of Kilbarchan AAC in line with the following criteria:

  • Must be a fully paid up member for at least one year, and
  • Membership payments must be uninterrupted for at least one year and made on one of the 1st Claim Member Tariffs
  • Must be actively competing/coaching for the club (or a variant thereof e.g. Team Glasgow) on a regular basis, and
  • The event/activity has the support of the relevant coach, and
  • The funding will bring some perceptible benefit to KAAC

Second Claim Members

Second claim members will not be eligible for funding support unless they comply with the eligibility criteria outlined above.  In any event, they are expected to approach their first claim clubs for any financial support in the first instance.

Accessing the fund?

Coaches are responsible for identifying athletes who will benefit from higher level competition outside Scotland but within the UK and for nominating them to the finance committee at the start of each summer / winter season to assist with budget planning.  Club members who do not train with a Kilbarchan AAC coach and who meet the eligibility criteria may nominate themselves.   In conjunction with their coach, nominated athletes should provide the Treasurer with expected costs for their target event(s), including any other likely sources of funding.  A similar approach should be taken by all coaches who wish to accompany athletes to higher level competition opportunities.

If circumstances change to prevent an athlete from attending their target event (s) they should inform the Treasurer or finance convenor as soon as possible.  If an athlete/coach receives unexpected funding from another source for a supported event(s), he should also inform the Treasurer.  This will allow funds to be allocated to other events or released to other athletes.

Requests for physiotherapy and specialists training facility support should be submitted on an individual basis.

All requests should be submitted on the accompanying form to the finance convenor within four weeks after the event and accompanied by relevant receipts.  No request for funding support will be considered outwith that period or without the relevant receipts.

Decision Making?

All requests for funding support will initially be considered by the Club’s finance sub-committee.  On approval, all requests will be forwarded to the Club’s full committee for final authorization and approval.  Any appeals against the non-approval of any funding request should be directed to the Club President.